Educational Visits (EVC) with Optional EVOLVE +

Option 1:   Educational Visits Service - basic level:

This service assists schools and settings to manage their responsibilities, and those of the Local Authority for the health, safety and wellbeing of children and young people when engaged in off-site visits and activities. This includes the full spectrum of visits from those which are adjacent to the school to distant expeditions, including residential programmes, from low-key everyday provision to more challenging adventurous activities and visits overseas.

How:

The purchase of this service supports the management and delivery of all ‘Learning outside the Classroom’ activities, including outdoor education, visits, and off-site activities. It also includes the use of Enfield documentation, EVOLVE software, associated approval and endorsement arrangements, together with related advice and access to generic documentation.

Schools and settings will be able to endorse their use of the above documentation and adopt equivalent procedures to those used by the Council.

Option 2:  Educational Visits with Evolve + level:

This is an OPTIONAL upgrade feature to the basic Educational Visits service and includes:

• MIS Link (link EVOLVE with schools’ MIS such as SIMS, Integris, ScholarPack to automatically upload data, change year groups, manage staff accounts, and include additional information on registers such as dietary needs, medical information and contact details)

• Outline Approval (seek initial approval from key staff such as Cover Manager and Deputy Head before planning the activity)

• e-Consent (seek e-consent from parents to save paper, money and time, as it automatically records responses online on the register)

• Shared Calendars (export key information such as Activity Name, Date, Time, Leader, etc. to external calendars such as Outlook, enabling office staff to retain an overview without logging into EVOLVE)

• Communication Tools (send email, SMS and mobile2mobile from EVOLVE to avoid re-creating contact groups in external Comms systems and send one text to a mobile number which EVOLVE automatically distributes to all contacts on a register.

After making this purchase, please email details of your EVC co-ordinator to paula.felgate@enfield.gov.uk